Purchase Order Dashboard
Order Alert Center
OVERDUE
0
Past due date
7 DAYS
0
Due soon
30 DAYS
0
Plan ahead
SPECIAL
0
Needs attention
WEAR DATES
0
Client events
All Clear!
No orders requiring immediate attention
0
Total Orders
0
Approved
$0
Total Value
0
Pending
Recent Orders
| PO # | Date | Buyer | Vendor | Season | Units | Cost | Retail | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
| No orders yet. Create your first order. | |||||||||
Create Purchase Order
Bill To:
Maxwell & Co.
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
Ship To:
Maxwell & Co.
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
Order Completion
0%
Your draft saves automatically as you type |
VENDOR INFORMATION
Blue fields are required before submitting
ORDER INFORMATION
Blue fields are required before submitting
Category & Size Chart set per section below
COSTING PARAMETERS
🧮 Duty Rate Calculator
Total Duties ($)
Declared Value ($)
True Landed Cost Formula
USD Cost = Wholesale × Rate
Landed = USD Cost × (1 + Duty% + Frt%)
Retail = Landed × Multiplier
Landed = USD Cost × (1 + Duty% + Frt%)
Retail = Landed × Multiplier
EXAMPLE — Enter a wholesale price to preview:
wholesale
VENDOR PURCHASE HISTORY
| Season | Order Date | Units | Merch Cost | Retail | PO # |
|---|---|---|---|---|---|
| Select a vendor to view purchase history | |||||
PRODUCT ORDER SECTIONS
ORDER SUMMARY
Total Units:0
Total Extended Cost:$0.00
Total Extended Retail:$0.00
Margin:0.0%
CATEGORY BREAKDOWN
No products with categories yet
ORDER NOTES & SPECIAL INSTRUCTIONS
(visible to buyer, owner, and vendor on printed PO)
These notes will print on both the Vendor Copy and Internal Copy of the purchase order.
📋 My Orders (Buyer View)
📋 All Orders (Owner Approval)
ℹ️ Status Guide — click to expand
⏳ Pending — Submitted, awaiting owner review
🔍 Under Review — Owner reviewing, may request info
✅ Approved — Approved, place order with vendor
📦 Ordered — Confirmed with vendor, awaiting shipment
🚚 In Transit — Shipped, tracking received
✅ Received — Arrived and checked in at Maxwell
💯 Complete — Processed and in Lightspeed, done
❌ Rejected — Not approved, speak with Dana
All Purchase Orders
| PO # | Date | Buyer | Vendor | Season | Category | Units | Cost | Retail | Margin | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Loading orders from cloud... | |||||||||||
🚚 Vendor Spending Analysis
Top Vendors by Spend (Approved Orders)
No approved orders yet.
📅 Season Report
Season Comparison
Select a season to view report.
Vendor Breakdown by Season
Select a season above.
🏷️ Category Analysis
Category Performance by Season
No approved orders yet.
Category by Vendor
Select a season above.
👥 Buyer Activity
Buyer Performance Comparison
| Buyer | Orders | Units | Vendors | Categories | Total Cost | Total Retail | Avg Order | % of Total |
|---|---|---|---|---|---|---|---|---|
| No approved orders yet. | ||||||||
Buyer Spending by Category
No data available.
📊 Cross-Reference Report
Vendor × Category × Season Analysis
Detailed Breakdown: Units & Dollars by Vendor → Category → Season
| Vendor | Category | Season | Orders | Units | Wholesale $ | Retail $ | Margin | % of Total |
|---|---|---|---|---|---|---|---|---|
| No approved orders yet. | ||||||||
Season Comparison Matrix
Select filters above to generate comparison.
Category Performance by Vendor (Pivot View)
No data available.
📊 Executive Dashboard
Total Orders
0
Total Wholesale
$0
Total Retail
$0
Avg Margin
0%
Total Units
0
Avg Order Size
$0
Spend by Category
Spend by Vendor (Top 10)
Spend by Season
Spend by Buyer
💰 Open-to-Buy Budget Tracker
Budget Management
Set budgets to track spending.
Budget by Category
No category budgets set.
📈 Margin Analysis
Profitability Analysis
Margin by Vendor
| Vendor | Cost | Retail | Margin % | Rating |
|---|
Margin by Category
| Category | Cost | Retail | Margin % | Rating |
|---|
Margin by Buyer
| Buyer | Orders | Cost | Retail | Margin % | Avg Order | Rating |
|---|
Low Margin Alert (Below 50%)
No low margin orders.
⭐ Vendor & Buyer Scorecards
Vendor Scorecard
| Rank | Vendor | Orders | Units | Total Cost | Total Retail | Avg Margin | Avg Order | Score | Rating |
|---|
Buyer Scorecard
| Rank | Buyer | Orders | Approved | Approval Rate | Total Cost | Avg Margin | Categories | Completion Rate | Score | Rating |
|---|
⏰ Pending Orders Aging Report
Pending Orders by Age
All Pending Orders
| PO # | Date | Age (Days) | Buyer | Vendor | Season | Cost | Status | Action |
|---|
🛍️ Special Orders & MTM
🔴 To Be Ordered
0
🟡 Vendor Contact
0
🟢 Confirmed
0
🔵 Arrived
0
🟣 Not Available
⚠️ Needs Action
0
New Special Order / MTM
Bill To:
Maxwell & Co.
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
Ship To:
Maxwell & Co.
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
200 Main Street
Falmouth, MA 02540
Phone: (508) 548-3111
CUSTOMER & ORDER INFORMATION
(Salesperson Completes)ITEM DETAILS
ORDER SUMMARY
Total Items:0
Total Units:0
Total Retail Quoted:$0.00
Margin %:—
Drop-Ship Address (will print on vendor order)
ORDER PROCESSING
(Buyer Completes)PRICING & STATUS (Buyer Completes — Salesperson Cannot See These Costs)
Enter the Wholesale/Cost price for EACH item below.
These costs appear on the Vendor PO PDF only — the salesperson does NOT see them. Each item can have a different cost.
Items will appear here automatically when products are added in the Item Details section above.
Quick Apply — Set Same Price on All Items (click to expand)
💡 Shortcut: Enter one price and apply it to every item. Use the individual cards above if items have different costs.
All Special Orders
| Alert | Status | Dept | PO # | Order Date | Vendor Ship Date | Client | Vendor | Season | Description | Location | MTM | Wholesale | In LS? | Activity | Actions |
|---|
📋 Order Processing Center
Your central hub for ALL orders. Never miss processing an order again!
🕐 LATE ORDERS
0
🚨 NEEDS ACTION
0
✅ Just Approved
0
📦 Awaiting
0
🚚 Arrived
0
⚠️ Not in LS
0
✅ Complete
0
Late Orders - Status Check Required
Orders past their expected completion date. Email vendors to check status.
| Type | Order # | Vendor | Expected Date | Days Late | Client/Buyer | Value | Status | Actions |
|---|
Quick Actions
📦 Receiving Checklist
Track all incoming orders - Special Orders, MTM, and Wholesale POs. Ensure nothing gets lost!
⏳ Awaiting Arrival
0
📦 Received Today
0
⚠️ Not in Lightspeed
0
🚨 Late Arrivals
0
✅ Complete
0
Quick Receive
Awaiting Arrival
| Type | PO # | Expected | Days Out | Client/Buyer | Vendor | Description | Location | Action |
|---|
Recently Received (Last 7 Days)
| Type | PO # | Received | Client/Buyer | Vendor | In Lightspeed? | LS Entry | Actions | Late Letter |
|---|
✅ Lightspeed Entry Tracker
Master checklist to ensure ALL orders are entered into Lightspeed X-Series. Nothing falls through the cracks!
❌ Not Entered
0
💰 Ready to Enter
0
✅ In Lightspeed
0
Special Orders — Ready to Enter
These special orders are ready and should be entered into Lightspeed X-Series immediately.
| Dept | Type | PO # | Date | Client | Vendor | Description | Retail | Mark as Entered |
|---|
Already in Lightspeed
| Type | PO # | Entered Date | Client | Vendor | Description | Retail | Entered By |
|---|
Batch Export for Lightspeed
Export all "Ready to Enter" orders in Lightspeed-compatible format.
⚙️ Master Lists & Settings
Buyers Master List
Sales Persons Master List
Size Charts Master List
🔄 Sync Size Charts to Firebase
Run this after adding or editing any size chart so all buyers see the update immediately.
Categories Master List
Order Types Master List
Vendors Master List
User Roles & Access
Manage who can access the system, their role, and department access. Changes take effect on next login.
| Name | Role | Department | Status | Actions |
|---|
Price Controls & Margin Protection
Set rules to prevent pricing errors and protect margins.
Warn when margin falls below this %
Retail Price = Wholesale × Markup (e.g., 2.2 = 55% margin)
When enabled, Retail Price is locked and calculated automatically using the markup multiplier.
Price Alerts:
No alerts
Data Summary
Lightspeed X-Series Integration
Import product and vendor data from Lightspeed X-Series to sync with Carnet POS.
System Information
Version: Carnet POS v8.0
Storage: Browser localStorage
Data Keys: Orders, Buyers, Size Charts, Vendor Contacts, Budgets, Categories, Order Types, Vendors
💡 Tip: Use "Backup Data" in the sidebar to save your data regularly.
Customer CRM
🔴 Urgent
0
Needs Attention
🟡 Pending
0
Open Requests
🟢 Fulfilled
0
Completed
⭐ VIP
0
VIP Customers
Team Communications Hub
Message Center
Announcements Board
Post updates visible to the whole team. When Firebase is connected, these will sync in real-time across all devices.
Team Directory
Tap any icon to email, text, or call a team member directly.
👥 User Management
Authorized Users
| Name | Role | Department | Status | Last Login | Last IP | Actions |
|---|
Add New User
Active Sessions — Who Is Logged In Right Now
Loading sessions...
📊 Buying Reports
Sold & On Hand:
Import your Lightspeed sales data to populate Sold and On Hand columns. Use the Lightspeed Tracker to import.
Seasonal Report — All Departments
Department Breakdown
Lightspeed Integration Notes
💡 Combining Sales + Inventory Reports
This Reports Hub combines PO data (Ordered/Received) with Lightspeed sales data when imported. Use the Lightspeed Tracker view to import your Lightspeed CSV exports.
This Reports Hub combines PO data (Ordered/Received) with Lightspeed sales data when imported. Use the Lightspeed Tracker view to import your Lightspeed CSV exports.
📦 Received vs. PO Created Date
Received date is tracked when a PO is marked "Received" in the system — separate from the PO creation date. This ensures reports reflect actual receipt dates, not order dates.
Received date is tracked when a PO is marked "Received" in the system — separate from the PO creation date. This ensures reports reflect actual receipt dates, not order dates.
📐 Size Breakdowns
Size breakdowns are available for all PO sections. Toggle "Show Size Breakdown" above to expand/collapse the size grid in any report.
Size breakdowns are available for all PO sections. Toggle "Show Size Breakdown" above to expand/collapse the size grid in any report.
🏷️ Include / Exclude Filters
Use the filters above to narrow by Season Type, Gender, Department, Vendor, and Location. All reports update instantly — no need to use Lightspeed's complex exclude/include buttons.
Use the filters above to narrow by Season Type, Gender, Department, Vendor, and Location. All reports update instantly — no need to use Lightspeed's complex exclude/include buttons.
🏪 Open-to-Buy Master Reports
All Seasons — Sales by Month
Orders broken down by month of receipt. Values shown in Units, Cost ($), and Retail ($).
Seasonal Sales by Month
Basic / Stock Sales by Month
MTM Sales by Month
Consignment Sales by Month
Off Maxwell Sales by Month
Basic in Off Maxwell by Month
🏭 Vendor Reports
Maxwell & Co. · Falmouth · Cape Cod
Active Projects Board
Carnet POS · Live Sync
0
Stalled
No update 4+ days
0
Needs Action
Waiting on someone
0
On Track
Active this week
0
Done This Week
Closed & archived
How It Works
Three Rules, That's It.
1
One Owner
Every item has exactly one person responsible and one clear next step.
2
4-Day Rule
If nothing moves for 4 days, the item turns red. Everyone can see it.
3
One Place
Not email. Not text. Not WhatsApp. Just this board.
Owner:
One place. Visual. Everyone sees what's stuck.
Not a replacement for email — a safety net for the things that slip through it.